CHALK-L Archives

From: "Jenny Kernan-Cienfuegos" <>
Subject: [CHALK] List Admin. message- New Year
Date: Wed, 1 Jan 2003 18:14:54 -0700

I've borrowed again from Kathy. She say's it so perfectly. Please read and
save the following information for your records.


> Dear List members, it is the end of the year and we have many "newbies"
that
> have joined us and will continue to do so. I am posting this FAQ for all
of
> you, new and old and want to remind you not to send UNSUBSCRIBE requests
to
> the list. The request addresses are for this purpose.
>
> PLEASE -- read all of your WELCOME message that you should have received
when
> you joined the list. SAVE IT! You will need to refer to it in the future.
I
> ask that you also bookmark the List home page and you can always go there
and
> re-read the list rules & guidelines and subscribe and unsubscribe as
needed.
> Instructions are all right there.
> ========
> Frequently Asked Questions About Mail Lists
> A mailing list is a way of forwarding messages to others who are
interested
> in the same genealogical research as you. You send your message to the
list
> and it is sent to everyone who has subscribed to that list. And everything
> that anyone else sends to the list will be sent to you. It is a great way
to
> find others who are researching in the same area or are researching the
same
> surname.
>
> A mail list does not have an address that you can go to. It is not a place
on
> the Internet. It only forwards email messages. It will have an address
> something like:
>
> A website will have an address that starts with "http://"; or "www."
>
> Lists come in Digest and Mail form. In most cases, the -L signifies list
mode
> (you will receive a copy of every message posted to the list as a single
> email) and the -D signifies digest mode (you receive groups of messages
every
> day or so, depending on how busy the list is).
>
> HOW DO I POST TO A LIST?
> First make sure you are subscribed. Use Password Central to see what lists
> you are subscribed to. Then send your post to: .
> Substitute the list's name in for LISTNAME. Note: All posts go to the
> address even if you are subscribed to the -D
digest
> list.
>
> IF I SEND A MESSAGE TO A MAILING LIST, WHO WILL SEE IT?
> Any mail that you post to the list will be forwarded to everyone who has
> joined all forms of that list. The -D subscribers will get it in their
next
> Digest, and the -M (or -L) subscribers will see it almost immediately as a
> mail message from you. Please remember not to send anything to the list
that
> you do not want everyone else to see! Please also make it readable - no
HTML
> code - just Plain Text.
>
> HOW LONG WILL MY NOTE STAY ON A LIST?
> Posts to a list are sent out almost immediately in mail mode or saved in
the
> digest and sent out when the digest size or time limit has been met. A
post
> does not stay on the list. It is only sent out once in mail mode and once
in
> digest. Many lists are archived. Check with your List Administrator to see
if
> a particular list is archived or not. The archives can be searched through
> http://searches.rootsweb.com/cgi-bin/listsearch.pl and at the threaded
> achives at <A HREF="http://archiver.rootsweb.com/
">http://archiver.rootsweb.com/ </A>
>
> I FORGET WHICH LIST I SUBSCRIBED TO....HELP
> You will find the list name in the header lines at the top of the list
mail
> you receive.
>
> You can also get a listing from Password Central, which is located at <A
HREF="http://passwordcentral.rootsweb.com/ ">
> http://passwordcentral.rootsweb.com/ </A>
>
> I SENT A POST TO THE LIST, BUT IT DIDN'T APPEAR ON THE LIST. WHAT WENT
> WRONG?
> You might have sent it to the wrong list or the wrong address. Remember
that
> the "-request" address for the list is for computer commands and is not
the
> address for posts to the list. Check the header of a piece of list mail to
> see the correct name and address for the list. It should be in this form:
> (All posts should go to the "L" list address even
if
> you are subscribed to the digest format.)
>
> Are you still getting the list mail? If not, you might have been unsubbed.
> Use Password Central to see what lists you are subscribed to.
>
> If you are still getting the list mail, but your post did not appear on
it,
> then you might have a problem with the subject line of your post or with
your
> e-mail address. Sometimes if you leave the subject line blank, the
computer
> will take it as a misdirected sub or unsub request and reject the post by
> forwarding it to the list administrator instead of the list. If you begin
the
> subject line with ARCHIVE or even AR the computer thinks you are asking
for
> archives and sends that to the list admin. Try changing the subject line
and
> reposting the Message.
>
> You must post to a closed list using the exact address that you used when
you
> subscribed. Check a piece of list mail and see what address the computer
used
> to send you the list mail and compare it to the address you are now using
as
> your return (reply to) address. They must be EXACTLY the same. Any changes
in
> capitalization, additional characters or words or even an extra space and
the
> computer will not recognize you. If you have more than one address and
wish
> to post from both, contact your list administrator to put the second
address
> on the accept list. Addresses on this list will be able to post to a list,
> but will not be sent the list mail.
>
> CAN I SUBSCRIBE USING ONE ADDRESS AND POST FROM ANOTHER?
> Contact your List Administrator to be put on the accept list. This will
allow
> you to post from this address to a closed list but you will not receive
list
> mail at it. If you wish to receive list mail and post from two addresses,
> then just subscribe both addresses to the list.
>
> To reach the list administrator, send a message to the address shown
below.
> Substitute the list name for the xxx.
>
>
>
> MY MAIL IS BOUNCING, WHAT DOES THAT MEAN?
> When the computer attempts to deliver an email to you and it cannot, the
> email is returned to the sender. This is called a bounce. There are
several
> reasons for an e-mail to bounce. It could be a bad address, a full
mailbox,
> your ISP, or Internet problems. Many of these problems are temporary and
will
> fix themselves. If it continues, contact your ISP.
>
> After so many bounces you will be automatically unsubscribed from
RootsWeb's
> mailing lists (it's necessary because bouncing mail can wreck havoc on the
> server). If you have stopped receiving mailings from your list(s), that is
> generally why. You can re-subscribe to the list, but if that fails you
will
> need to notify your List Administrator(s), so they can manually subscribe
> you.
>
> To contact the List Administrator of any RootsWeb list, send an email
using
> this address. Substitute the name of your list where indicated.:
>
>
>
>
> WHAT IS SPAM? HOW DO I STOP IT?
> Spam is the name given to any unwanted e-mail. Generally, it is mass
mailings
> offering get rich quick schemes, advertisements, porn, virus warnings,
> hoaxes, etc.
>
> It is not welcome on any list and it causes many problems. The massive
loads
> these mass emails produce can cause the computers at RootsWeb to grind to
a
> halt. Maiser, a former genealogy server like RootsWeb, was brought down by
a
> single spammer (the person who sends the spam).
>
> If you cross post to more than a few lists, you may be considered a
spammer
> by the RootsWeb computer. At that time your message will be blocked, and
> possibly your name and address will be blocked from RootsWeb too.
>
> If you are the list administrator, you can send one copy of the spam to:
> . Full or expanded headers are most helpful.
>
> If you are a list subscriber, e-mail your list administrator by replacing
> LISTNAME with the actual name of the list in this address:
>
>
> For example:
>
> MY DIGEST MAIL IS UNREADABLE.
> You need to set your mail preferences to receive attachments as inline
links
> or as straight text. Some mail servers will interpret a digest mail as a
mail
> message with X number of attachments. This is very frustrating for users,
and
> should be easily fixed. RootsWeb can't help you. You will need to contact
> your mail system administrator for specific help in setting up your mail
> preferences file.
>
> I CAN'T OPEN ANY OF THE ATTACHMENTS ON DIGEST MAIL.
> You need to set your mail preferences to receive attachments as inline
links
> or as straight text. Some mail servers strip the attachments and leave you
> with the first message only. This is very frustrating for users, and
should
> be easily fixed. RootsWeb can't help you. You will need to contact your
mail
> system administrator for specific help in setting up your mail preferences
> file.
>
> HOW DO I SUBSCRIBE/UNSUBSCRIBE TO A MAILING LIST?
> To subscribe to a list, simply go to the index at
http://lists.rootsweb.com
> and follow the links to the list you are interested in. You will find
links
> you can click on to subscribe or unsubscribe, along with additional
> information.
>
> HELP! I CAN'T UNSUB FROM A LIST.
> There are four reasons why your unsubscribe request might fail.
>
> A. LIST NAME ERROR: Are you sending the request to the right list? With
tens
> of thousands mail lists, it can get confusing. Please check the header on
a
> piece of list mail from the list that you want to unsubscribe from to make
> sure you have the right name.
>
> B. LIST ADDRESS ERROR: Are you sending the request to the right address?
The
> computer address for a list has "-request" in the address. The address to
> post to the list does not. You can not unsubscribe by sending the request
to
> the list. Information on unsubscribing should be in the welcome message
you
> received when you subscribed. The address is:

> (Substituting the list's full name for LISTNAME). You must send the
request
> to the same list (mode) you requested when you subscribed. If you subbed
to
> the "L" list, you must send the request to the "L" address and if you
subbed
> in digest mode, you must send the request to the "D" address. You can also
go
> to http://lists.rootsweb.com/ and click on the list you are on. When the
> email window pops up, use the word UNSUBSCRIBE instead of subscribe.
>
> C. MESSAGE ERROR: Are you sending the correct message? Please remember you
> are communicating with a computer and it only understands commands. Put
only
> the word UNSUBSCRIBE in the body of the email. Anything additional and it
> will only confuse the computer and it will reject your request. Also the
> command must be spelled correctly. It is best to leave the subject line
> blank, but if your ISP or software requires you to use it, then just put
> UNSUBSCRIBE there too.
>
> D. YOUR EMAIL ADDRESS IS IN ERROR: Is there a problem with your email
> address? Did you get a notice that you were not removed from a list when
you
> tried to unsub, but are still getting list mail? Email address problems
are
> the hardest to solve. Remember again that you are dealing with a computer.
> The address you are now using as your return (reply to) address must be
> EXACTLY the same as the one you used when you subscribed to the list. This
is
> necessary otherwise people with similar addresses would be able to unsub
each
> other.
>
> The computer will not recognize you as the same person if something has
been
> changed, added or deleted to your address. If you use as your
> return address, and xxx.com starts inserting a new segment in your address
> such as , SmartList will think you are two different
> subscribers. Please check a piece of list mail to see what address the
> computer used to send you list mail and compare it to the return address
you
> are using now. Remember, EXACTLY the same. If your address has changed and
> you have no control over it (as in some ISPs that add "mail." to outgoing
> email or if you have changed ISPs and need to unsub an invalid older
address)
> then you must contact the List Administrator and asked to be unsubbed.
>
> Try all of the above to unsub yourself first, but if you do and it doesn't
> work, then contact the List Administrator and ask to be removed from the
> list.
>
> To contact the List Administrator of any RootsWeb list, send an email to:
>
>
> Substitute the list's full name for LISTNAME. For example, if you were
> writing to the ROOTS-L List Administrator, the address would be
>
>
> I GOT A MESSAGE SAYING I WAS UNSUBBED BUT I'M STILL GETTING LIST MAIL.
WHY?
> You may have been subscribed twice to the list. SmartList will only send
out
> one copy to an address on the "-L" list and one copy to an address on the
> "-D" list, ignoring duplicates. But when you unsubbed, only one address
was
> removed, leaving one still on the list and hence you are still subbed.
Please
> check with the List Administrator.
>
> I GOT UNSUBBED FROM A LIST BUT I DIDN'T UNSUBSCRIBE. WHAT HAPPENED?
> Your mail could have been bouncing without your knowing it. Most lists
limit
> the number of bounces an address can cause before it is automatically
> unsubbed. This may be as few as three. On a busy list, these bounces could
> reach the limit in a hour, others may take days. It is posts TO you, not
FROM
> you, which are causing these bounces. It happens when list mail is sent to
> your address and your ISP (or other location through which the email was
> routed) sends it back as undeliverable (bounces it.) This happens when
your
> mailbox is full, or when your ISP is offline temporarily. You would
normally
> receive an unsub notice, but if your email was bouncing, this notice may
have
> bounced too. Just try subscribing again. If you have any problem doing
this,
> contact your List Administrator.
>
> The other possibility could be that the List Administrator unsubbed you
for
> some reason. If this happened, then you must resolve it with the list
admin.
> The list admin can remove people from a list and prevent them from posting
or
> subscribing again. In general, RootsWeb will not interfere with the daily
> workings of a list or with the rules a list admin imposes on a list, and
will
> intervene only in extreme cases.
>
> List Policies
>
>
>
> 1. Please NEVER send the following to any Rootsweb list:
>
> Virus warnings
> "Me, too" messages
> Lost child messages
> Broadcast off-topic messages that the sender has requested be forwarded to
> all lists.
>
> 2. Praise in public; criticize in private. If you do not like how someone
> formats their message to the list, don't write to them on or off list to
tell
> them ---that is up to me as the List manager and you must take it up with
me
> and not the other list member.
>
> 3. If you have a problem with any list, do *not* post a message about it
to
> any list. Address it to replacing "LISTNAME" with
the
> actual list name.
> Or better yet, use the link provided on the specific List home page for
the
> administrator and it will be sent to me, already indicating what list that
> you are writing to me about.
>
> List members can do nothing to help solve your problems with the list (no
> mail, can't unsub, strange error messages, can't post, etc.) and any
posting
> to the list on such is unwelcome email to all other list members.
> Opinions about how any list is managed or comments that are made about
the
> List Administrator's rules, or messages to the list in this vein will not
be
> tolerated and means you will be removed from the list without warning.
>
> 4. If you believe that the behavior of another list member is
inappropriate,
> do *not* take the person to task *on* the list. Address such concerns to
the
> list manager, and it will be my thankless task to resolve it.
>
> 5. The topic of each list is listed on each individual list home page.
> Everything else is "off-topic" If you have a matter you'd like to discuss
but
> are not sure if it is "on topic", please check with the list manager,
before
> posting it.
>
> 6. If you post ANYTHING off topic, especially regarding VIRUSES, you will
be
> removed without warning.
>
> The best place to check all lists that you are subscribed to is PASSWORD
> CENTRAL -- Please do this before contacting me. In most cases this will
> answer your question about whether or not you are still on the list.
>
> Taglines
> Taglines are short one-liners that list managers can cause to appear in a
> somewhat random manner following individual messages on the mail (-L)
> version. Digest (-D) members never see these. Actually, they represent, in
10
> short blurbs, my collective advice to list-members. They are also subject
of
> periodic revision. I will include URL's that may be helpful to you from
time
> to time in these taglines.
> Powerful Ways to Search the Archives
>
> WE ARE NOT ALONE! Search archives of related mailing lists/boards/forums.
You
> do not have to be subscribed. Listed in order of traffic in 12-98, highly
> subject to change. In/on each, you find people that you do not see on the
> others. The small lists have good stuff, too. Expect some graffiti on the
> unmoderated message forum boards.
>
> Search any Rootsweb mailing list archives:
>
> ENTER NAME OF ROOTSWEB MAILING LIST ARCHIVES TO BE SEARCHED
>
> http://searches.rootsweb.com/cgi-bin/listsearch.pl
>
> You will need to "already know" the name of the list to be entered:
Rootsweb
> mailing lists
>
> If you would like to apply these same search procedures on all of the
> USGenWeb archives (like the pension statements, wills and deeds we have
> uploaded to county/state archives), you can do so here:
>
> SEARCH THE USGENWEB ARCHIVES BY STATE
>
> http://www.rootsweb.com/~usgenweb/ussearch.htm
>
> <A
HREF="http://freepages.genealogy.rootsweb.com/~irishrose/lists.html">http://
freepages.genealogy.rootsweb.com/~irishrose/lists.html</A>
>
> Many wishes to you all for a Happy & Healthy New Year!

>
>
Jenny Kernan
List Administrator ( List Mom ) to ARGUE, BRADY, CHALK,GARDINER, GETCHALL,
GETCHELL, GILSTRAP, GUERRERO, GUFFEY, GUFFY, IVERSON, JACKS, JACQUES,
KERNAN, KNUDSEN, LARSEN, MACFARLAND, MIERS, PARSHALL-JAMES, PARSHALL,
TREWHITT, TRUITT -- surname lists.

This thread:

• [CHALK] List Admin. message- New Year by "Jenny Kernan-Cienfuegos" <>