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Archiver > TMG > 2000-04 > 0954904983


From:
Subject: Re: TMG-L: Source data
Date: Tue, 4 Apr 2000 23:23:03 EDT


In a message dated 4/3/00 9:30:20 PM Pacific Daylight Time,
writes:

<< wrote:
>You will probably be able to tell by my letter that I am a newbie to TMG. I
>am working on a small Practice dataset to try and get an understanding of
how
>the program works before importing my main dataset. My question concerns
how
>do I include the _data_ from _each_ source. For instance: I have 4
sources
>for a birth tag, all give the same date but are presented differently (more
>details etc.). I would like to _quote_ from each source. How do I do
that??
> If I put that info into the memo field for that tag it is not connected to
>the source. I could type it in manually for each but that seems redundant.

>Another point that I should mention is that each of these 4 sources will be
>used by many individuals so I will not want to add data for just one
>individual to that source. Therefore, under the Tag Entry Screen I used
the
>Source Citation Detail for this type of data which _seems_ to produce what
I
>want. Are there some concerns that I am missing that I should be aware
of??
>Is this CD unlimited? Can I make the CD screen larger (it's really small,
>unlike the memo screen). Is this CD included in a GEDCOM?

Lee Hoffman answers:
I am a little uncertain as to what you want to quote from your sources. If
the quote is only a few words, a sentence, or the like then I would include
it in the Citation Detail (CD). But if you plan to include a larger
quote, then I would suggest that you consider entering it as an Exhibit.
The CD is really designed for relatively small entries, i.e., volume, page
and/or line numbers, subject names, etc. Usually the entry is one that
would normally be part of the Source Definition except that if it were
included there, the number of Sources would dramatically increase. For
example, a certain Marriage Register book or volume might be cited for many
different marriages and would only need a single Source Definition if the
page numbers and the like are entered in the CD.

I would include quotes of information that are unusual or different. For
example, on my grandparent's marriage record, the witnesses were: "a church
full of people". That was definitely something that I wanted shown in the
citation and was entered in the CD.

The CD is unlimited. But no, the CD field may not be adjusted in size
although you may scroll up/down. While the field is unlimited in capacity,
it isn't expected that it will contain many large entries. The usual
expected entry will vary from a half-dozen characters (including spaces) to
something like a few dozen characters. But this doesn't mean that you
couldn't enter hundreds and thousands of characters. I just wouldn't want
to enter many.
>>

Lee,
I think your suggestion of using Exhibit just might do the trick!! I
experimented by adding an Exhibit containing a quote to a birth event. This
went quite well and would give me a lot of flexiblity when dealing with
either small or large documents etc. I ran into a problem, however, when I
went to print reports i.e. FGS, Individual Detail, Descendancy Narrative, the
text Exhibit did not appear on any of the reports. How do I get this exhibit
to print in reports? (Sorry for being such a dummy).

Susanne
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