TMG-L Archives

Archiver > TMG > 2003-10 > 1065030830


From: "Henry Cranford" <>
Subject: Re: [TMG] Re:Clooz and Filing systems question
Date: Wed, 1 Oct 2003 11:53:50 -0600
References: <136.250868e5.2cab973a@aol.com>


There are three main elements in any genealogical filing system: 1. type
of document, 2. geographical location, and 3. time. For example in a census,
there is the type of document census (CEN), the location (New York, Kings,
Brooklyn), and the time period (1900). The result would be (CEN New York
King Brooklyn 1900). This entry can be divided further by surnames and then
by number of entries. The end result would look like the following: CEN New
York King Brooklyn Murphy 0001.
The Clooz program is an electronic filing cabinet which allows you to
enter the information on a document and then file it away for safe keeping.
You then use this program to bring up the information instead of pulling the
physical file. If you do need the physical file it exists and is relatively
easy to find. The main strength of Clooz is there is only one copy needed of
any document. It is a document driven filing system while TMG is an event
driven program.This saves filing space and effort, especially when new
information is added.
Clooz does not replace a genealogical program such as TMG. Clooz does
help in finding and entering information. It is especially strong in
allowing potential relatives to be entered.
The filing system used in Clooz can be used in the Reference Fields of
TMG and in the labeling of the physical files.
Yes it is time consuming to enter the data into Clooz. But it is also
time consuming to use TMG. In fact, genealogical research is time consuming.
The combination of TMG and Clooz allows a level of organization that is
almost impossible to duplicate. The combination is like the old commercial
for an oil company's motor oil which shows an engine being rebuilt because
the oil had not been changed: "you can pay me now or you can pay me later"
was the company's statement. A person can spend a lot of time using both
programs now or they can spend even more time in the future trying to find
the desired documents and information.
--Henry


----- Original Message -----
From: <>
To: <>
Sent: Tuesday, September 30, 2003 8:34 PM
Subject: [TMG] Re:Clooz and Filing systems question


> I file my documents according to type rather than surname. I have several
> categories, i.e.: births, marriages, deaths, obituaries, articles,
genealogies,
> etc. I then give each document a number (birth 0001, birth 0002, obit
0001).
> I'm using CLOOZ, though you could use Access or another database. Each
> document goes into a separate acid-free sheet, a label with number is put
on upper
> right-hand corner of the sheet (and same number in pencil on document),
and
> the document is filed in a notebook according to number.
>
> Now that I have finally discovered how to make custom sources, I also add
the
> Clooz/document number as part of my custom source. That way when I print
out
> a document with sources, I can easily go to the original source.
>
> Hope this is clear. It's taken some time to go back and do this with all
my
> documents accumulated over the years (I'm still working on it), but it has
> made me feel so very much more organized! Since I put only the bare
minimum into
> Clooz, it goes rather quickly.
>
> Filing by document type by whatever number is next takes no thinking and
does
> not require duplicating documents for different family members.
>
> Lillian Cain
>
>
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