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Archiver > TMG > 2004-03 > 1078200273


From: "Gregory Winters" <>
Subject: RE: [TMG] FTM Import and Footnotes
Date: Mon, 1 Mar 2004 23:05:17 -0500
In-Reply-To: <20043120014.634891@TERRY2>


Terry:

You are correct about the truncation piece. That is indeed the box I'm
working with. I guess I would like to know if this could get fixed because
there is twice as much 'white space' in the window as there is text, so it's
not being truncated because of lack of room. The issue is that I have
multiple sources which 'use up' the space allowed, forcing me to remember
them by Source Number instead of simple text reference. I can live with
this for the time being, though.

I have indeed opened the Citation Detail and this is where I expected to
find the text of the Citation (as I indicated in the example I sent you).
However, the Citation Detail is blank. I *have* attached text to the source
itself in the past, but I quit doing this because I was unable to figure out
how to get that source text printed in Citation footnotes. For example,
Since the Descendant Narrative is my sole object of work at this point, I
wanted folks to be able to read things about the U.S. Census related to the
early generations, thus the description of the Census in that footnote I
sent you. Even if I have misplaced this text in terms of what it is
supposed to be according to accepted genealogy documentation standards,
(i.e., it should have been used as supplementary text for the original
source), it still should appear in the Citation Detail, but it doesn't.
(Interestingly, I *did* properly do this for the 1790 Census, but that is
missing from my Source List in TMG. I stopped doing this because FTM
doesn't allow enough space in the Comments field to attach enough
supplementary text. There are 29 Sources in my FTM file, but only 26
imported into TMG. However, the import log shows 'no errors' when the
import is finished.)

Your turn! :-)

Greg

-----Original Message-----
From: Terry Reigel [mailto:]
Sent: Monday, March 01, 2004 8:00 PM
To:
Subject: RE: [TMG] FTM Import and Footnotes

On Mon, 1 Mar 2004 14:37:05 -0500, Gregory Winters wrote:
> Thanks for the prompt response, Terry! Much appreciated.
> I followed your instructions about the citations: I opened the tag
> (in most cases, I have citations attached to the actual name of the
> individual, not an event) and double-clicked on the citations. I have
> two primary
> problems: 1) the citations themselves are truncated in the listing
> box, and 2) the accompanying text which I had entered into FTM's
> footnotes section is missing.

When you say the citations are truncated, you mean at the top of the
Citation screen, next to the source number? That's OK -- what you see there
is just an abbreviation for the source. You have to open the source in the
Master source list to see how it will actually appear.
The abbreviation is just a short cut label -- many users use codes there to
organize their sources -- like Cen 1830 KY Trigg Co. for example.

If the text you are looking for was for the whole source, you will not see
it in the Citation screen. The text area there is called Citation Detail,
and is for information specific to this citation, for example page numbers
in a book. Depending on how specific you make your census entries, you might
put sheet, household and family numbers there, for example.

But text that belongs to the source itself, as opposed to the specific
citation, would be in the Source Definition. Open the Master Source List
(Tools menu) then open some of the sources. For text as you describe, look
on the Supplemental tab, in Comments. Or go to the Output Forms tab, and
click on Preview for the full and short footnotes to see what they will look
like when printed. (You will also see <, [CD]> in preview - that's where the
Citation Detail that you enter in the individual citations gets plugged in.

If this doesn't solve the problem, please get back to us.

Terry

>
> Example: '1830 Federal Population Census, M' (which is the way it
> reads in the Citations list window), should actually be '1830 Federal
> Population Census, M 19, 201 rolls.' Furthermore, there is specific
> footnote text for this individual which should have accompanied the
> citation which reads: '1830 Federal Population Census, M19, 201 rolls:
> roll M19_198, page 254, image 513. The 1830 census was the first time
> the government provided uniform, printed forms specifically to record
> answers to census questions. Questions included what age range white
> males and females fell into, and how many slaves and colored persons
> were on one property.' None of this additional text is present.
>
> I'd like to do a simple text search to see if these footnotes are
> *somewhere* within the database, but it seems that TMG's developers
> have upsurped the common binoculars button (which means Find in
> Windows) and coded it to display a listing of database members - the
> Find Text option seems to be always greyed out in any interface I'm in
> at the time. From what I see in the Help file, this feature works
> only in *a* Memo field, not ALL memo fields at once.
>
> If this is indeed a mapping problem, then I would expect that TMG has
> stored these footnotes somewhere in the database file, but I cannot
> seem to locate them. If they haven't been mapped, then they have been
> dropped and I don't know how to get them in. When I went through the
> mapping list on Advanced Import, the FTM Footnotes field was not
> present.
>
> Is this enough information? Thanks.




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