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Archiver > TMG > 2005-06 > 1117718428


From: Terry Reigel <>
Subject: Re: [TMG] Cref or Citation Reference
Date: Thu, 2 Jun 2005 09:20:30 -0400
In-Reply-To: <6.2.1.2.2.20050601233337.037743f8@mail.bellsouth.net>


On Wed, 01 Jun 2005 23:43:40 -0400, Lee Hoffman wrote:

> Rae Jean wrote:
>> Have been using File Reference element to hold this
>> type of information. Trying to determine advantage of
>> changing to Cref.

> The intent of the [File Reference] is for use in
> describing the source document itself while the [Cref] is
> used in relation to the Repository. For example, the
> [Cref] might be used to enter the shelf number of a
> document within a library or the location of a paper
> within your files.

I believe Lee is thinking here about [Repository Reference], the
Reference field that appears on Repository Link Entry Screen. But
[Cref], which stands for "Citation Reference," which appears on the
Citation screen, is intended for a personal reference or file number
associated with that citation.

> Conversely, the File Reference might
> be a serial number of a pension application.

That is the "official" use of this Source Element, which is used by
only a few of the standard Source Types. But some users add it to all
source types, and use it for a personal file number associated with
the copy of that source in their personal file system. I think that's
the application Rae Jean was talking about. In that application, it's
used for the same thing as [Cref] is intended, but at the source
definition level rather than at the citation level.

The main criteria for choosing one method over the other, in my view,
is whether one assigns one personal file number per source definition,
or more than one, as discussed in my earlier post.

Terry Reigel

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